A $500 confirmation deposit is due within 5 days of signing your Enrollment Agreement.
Students who withdraw after submitting their Enrollment Agreement, but prior to the full payment due date, will be charged a $500 administrative fee plus any non-recoverable fees or payments made on their behalf by The College of Global Studies at Arcadia University.
Students who withdraw on or after the full payment due date, but prior to the scheduled overseas arrival date for their program, will be charged a $1,500 administrative fee plus any non-recoverable fees or payments made on their behalf by The College of Global Studies at Arcadia University.
The full payment due date for fall semester programs in Australia, New Zealand and South Africa is 1 June, while all other programs have a payment deadline of 1 July. For students studying for an academic year starting in the fall, 60% of the total is due by the payment dates listed above with the remainder due by 1 December. For students studying for a calendar year starting in the spring, 60% of the total is due by 1 December, with the remainder due by 1 May. Full payment due dates for any program starting in the spring is 1 December and full payment due dates for all summer programs is 1 May.
Students who withdraw on or after their scheduled overseas arrival date for their program will be charged a $2,000 administrative fee plus any non-recoverable deposits or fees paid on their behalf by The College of Global Studies at Arcadia University.
Refunds are approved only after all relevant accounts are cleared. Upon approval, a refund will be issued within 20 working days. In the event that a student's charges exceed the amount paid, the student will be invoiced for the difference.
Students participating in multiple summer sessions are required to remit a $500 confirmation deposit within 5 days of signing your Enrollment Agreement. Students who change their session enrollment selections after submitting their Enrollment Agreement will be charged a $500 administrative fee, plus any non-recoverable fees or payments made on their behalf by The College of Global Studies at Arcadia University.
If you are participating in a full-year program and notify us in writing at least one month before the end of the first term or semester that you will not be returning for the second term or semester, you will be charged the published fee for the completed term or semester and any non-recoverable fees or payments made on your behalf by The College of Global Studies at Arcadia University. If you are participating in a full-year program and notify us in writing during the month before the end of the first term or semester that you will not be returning for the second term or semester, you will be charged the published fee for the completed term or semester, plus a $500 administrative fee and any non-recoverable fees or payments made on your behalf by The College of Global Studies at Arcadia University.
If you participate in a program that requires no less than a full year of study, you will be charged $2,000 plus all non-recoverable fees or payments made on your behalf by The College of Global Studies at Arcadia University or 50 percent of the program fee, whichever is lower.
1. Program Cancellation: In the unlikely event that a program is cancelled prior to the start of the program, Arcadia will refund all payments.
2. Program Suspension: In the case of events arising after the start of a program which are beyond our reasonable control and which make program continuation impossible, impracticable, or incompatible with the maintenance of reasonable health, safety, and/or security expectations, including, but not limited to, natural disasters such as fires, earthquakes, tsunamis, hurricanes, or floods; acts of God; strikes, work stoppages, or other labor disturbances; riots or civil commotions; acts of terrorism or other hostilities including war; power of government or governmental agency (of the United States or the host country), including restrictions on travel or free movement in country; disease, epidemic, pandemic, or quarantine; or any other like or unlike cause, Arcadia will actively monitor relevant information such as travel restrictions and health policies in our own country and the countries in which we operate to arrive at reasoned and thoughtful decisions, which may include the suspension of programs. If programs are suspended after the program start date, Arcadia will actively work to identify all recoverable expenses paid directly on behalf of students by Arcadia.
In the event student accommodation is provided by a third party via an agreement that the third party has with Arcadia, students will be subject to the terms and conditions, including refund policies, stated therein. In the event student accommodation is provided by a third party via an agreement that the third party has with the student, students will be subject to the terms and conditions, including refund policies, stated therein. Arcadia reserves the right to suspend on-site programming for the health, safety, and security of our students regardless of whether on-site accommodations provided by a third party remain open or available. In such cases, should the third party provider of accommodations fail to provide refunds, or refunds satisfactory to students, Arcadia explicitly disclaims any liability and by accepting the terms of participation in the program, the student agrees to waive and hold Arcadia and its directors, trustees, officers, agents, faculty, volunteers, students, employees, and affiliates harmless against any and all claims, demands, causes of action, or damages related to any requirement to leave such housing.
Tuition expenses are non-refundable when there is a plan in place for students to continue earning anticipated credits, such as through remote instruction regardless of whether a student elects to participate in any changes method of program delivery. Arcadia’s program fees, which include such services as pre-program advisory services, on-site orientation, support services which are provided throughout the program, health and accident insurance, post-program follow-up, and transcript are non-separable and non-refundable. With respect to excursions, Arcadia will refund all pre-paid, cancelled optional excursions using the original form of payment. Arcadia will reimburse students up to $500 total for demonstrated costs of changes from a student’s original itinerary for flights home for students departing from suspended programs.
A credit will be applied for expenses that are recovered in the following manner. If you have been billed directly by Arcadia, any applicable credits will be issued to your student account. If you have been billed by your home school for your program, you will need to follow up with your home school’s Student Accounts/Bursar's Office to determine how any applicable credits will be applied to your student account at your home school.
Arcadia Abroad guarantees housing. This requires that Arcadia make significant financial commitments with a variety of vetted housing providers well in advance of program start dates. As housing provider policies and refund policies vary greatly, Arcadia has a firm housing refund policy to which students must agree in order to participate in our programs.
All students are expected to live in Arcadia Abroad secured housing. However, we recognize that there are some unique circumstances under which alternate accommodations are more appropriate. As such, students meeting the below criteria may request to independently secure alternative housing in the following locations: England, Ireland, Scotland, Australia, New Zealand. Alternative housing is not permitted in Italy or Spain under any circumstances. Requests to independently secure alternative housing are reviewed on an individual basis and are typically only considered when approved by a student’s home university and when a student meets one of the following criteria:
Students must be approved by their home university for requests to be considered.
Students must submit a formal request to the Health, Safety, and Student Affairs team to independently secure their own alternative housing and complete the waiver process by the below deadlines:
| Term | Australia and New Zealand Programs | UK and Ireland Programs |
|---|---|---|
| U.S. Academic Year and Fall | 15 March | 1 May |
| Spring or Southern Hemisphere Academic Year | 1 October | 15 October |
| U.S. Summer | 1 March | 1 March |
Students assume all risk and responsibility with alternative housing decisions.
If a student is approved to independently secure alternative housing, they will be issued a Housing Waiver that must be completed, with the student’s in-country address, and returned within 10 days of approval or by the program’s billing deadline (whichever is sooner). Arcadia University will waive the housing portion of the Arcadia program fee (once a completed Housing Waiver form is on file) and will have no obligation to provide housing for these students, or vet independent arrangements (housing, lease, etc.). Students will be placed in and billed for Arcadia program housing until a signed, completed Housing Waiver is on file.
Students that choose to live outside of program housing without approval will be charged the housing fee in its entirety regardless of whether they occupy the housing or not. In addition, Arcadia will charge an administrative fee of $1000. Students who secure independent accommodation without approval after arrival will be charged the housing fee in its entirety regardless of whether they occupy the housing or not and an administrative fee of $1500.
In the event that Arcadia receives any refund of committed expenses for secured housing that was unoccupied without approval, that refund will be refunded to the student. There is no guarantee of a refund as refund policies vary across housing providers, and any potential refund amounts issued may vary from student to student based on the individual circumstances.
There is no credit or refund for a student who is suspended or expelled from the program for any reason.
Payment for your Arcadia University arranged event or excursion is due in full at the time of reservation. Payment is non-transferable and non-refundable. Reservation availability is offered on a first-paid, first-reserved basis. Cancellation of a paid reservation via online services is not promissory of a refund. Arcadia University reserves the right to amend, alter or cancel an event or excursion at any time. Refunds due to a course scheduling conflict confirmed after the time of reservation will only be considered with written demonstration no more than two business days after the conflict is confirmed. No compensation will be extended in the event of travel delays or other changes to the trip which fall outside of Arcadia University's control. There is no credit or refund for a student who is suspended or expelled from the program for any reason.